Privacy Policy
Privacy Policy - the basics
Welcome to Mind Design Mentoring (“we”, “our”, or “us”).
We respect your privacy and are committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws.
This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website www.minddesignmentoring.com or use our services, including online coaching, mentoring sessions, and workshops.
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The data controller responsible for your personal data is:
Mind Design Mentoring
Email: info@minddesignmentoring.com
Website: www.minddesignmentoring.com
Address: Berlin, Germany
Personal Data You Provide Voluntarily
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Name, email address, and contact details (e.g., when you fill out a contact form or book a session).
Information you share during coaching or mentoring communications.
Payment and billing details (only when you purchase services or workshops).
Automatically Collected Data
Technical data such as IP address, browser type, device information, and operating system.
Usage data such as pages visited, session duration, and referring websites.
Cookies and tracking technologies
How We Use Your Data
We use your personal data only when we have a lawful basis to do so. The purposes include:
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To provide coaching, mentoring, and workshop services.
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To manage inquiries and client relationships.
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To send confirmations, invoices, and other administrative messages.
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To send newsletters or updates (only with your consent).
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To improve website functionality and user experience.
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To comply with legal and tax obligations.
Legal Basis for Processing
Under Article 6 of the GDPR, we process your data on the following legal bases:
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Consent – when you voluntarily subscribe to updates or marketing emails.
Contractual necessity – when data is required to provide coaching or mentoring services.
Legitimate interests – for website analytics and improvement, while respecting your privacy.
Legal obligations – when we must retain information for tax or accounting purposes.
Cookies and Tracking
Our website uses cookies and similar technologies to:
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Ensure basic functionality and security of the website.
Analyze site usage and improve performance.
Manage marketing or newsletter subscriptions (if applicable).
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You can control or disable cookies in your browser settings.
Data Retention
We retain your personal data only for as long as necessary to:
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Deliver our coaching and mentoring services.
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Fulfill our legal and accounting obligations.
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Maintain contact with clients who have given consent to ongoing communication.
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After this period, your personal data is securely deleted or anonymized.
Data Sharing
We do not sell or trade your personal data.
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We may share data with trusted third-party service providers, such as:
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Web hosting and email service providers.
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Online scheduling or video conferencing tools (e.g., Zoom, Calendly).
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Payment processors (e.g., Stripe, PayPal).
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All third parties are GDPR-compliant.
If data is transferred outside the EU/EEA, we ensure adequate protection using Standard Contractual Clauses (SCCs) or equivalent safeguards.
Your Rights Under GDPR
You have the right to:
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Access your personal data.
Rectify inaccurate or incomplete data.
Request erasure (“right to be forgotten”).
Restrict processing in certain circumstances.
Object to processing based on legitimate interests.
Withdraw consent at any time (e.g., unsubscribe from newsletters).
Request data portability in a machine-readable format.​
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To exercise your rights, please contact us at info@minddesignmentoring.com.
We will respond to all requests in accordance with GDPR timelines.
Data Security
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, or disclosure.
While we take reasonable precautions, no internet-based service can be completely secure.
Links to Other Websites
Our website may contain links to third-party sites (e.g., booking systems, payment pages, or social media).
We are not responsible for the privacy practices or content of these external sites.
We recommend reviewing their privacy policies before providing any personal data.
International Data Transfers
If you access our website or services from outside the European Union (EU) or European Economic Area (EEA), please note that your data may be processed in or transferred to countries that may not provide the same level of data protection as the EU.
When we transfer personal data outside the EU/EEA (for example, to the United States), we ensure appropriate safeguards are in place, such as:
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The use of Standard Contractual Clauses (SCCs) approved by the European Commission, or
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Transfers to organizations certified under an approved data protection framework (such as the EU-US Data Privacy Framework, where applicable).
By using our services, you consent to these international data transfers under these safeguards.
If you are located outside the European Union, please note that your personal data will be processed according to this Privacy Policy, which is based on EU data protection standards (GDPR).
By providing your personal information, you acknowledge and agree that your data will be transferred to and processed in the EU, where Mind Design Mentoring operates.
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​This Privacy Policy is governed by the laws of Germany and the European Union (GDPR).
Any disputes arising in connection with this policy will be subject to the jurisdiction of the competent courts in Berlin, Germany, unless otherwise required by applicable consumer protection laws.
Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.
Any updates will be published on this page with an updated revision date.
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Last updated: October 2025
Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:
Mind Design Mentoring
Email: info@minddesignmentoring.com
Website: www.minddesignmentoring.com
Address: Berlin, Germany